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meeting_planning.GIF (4544 bytes) Delegate Evaluation Form Design Analysis and ReportMedSci Communications & Consulting Co. provides meeting planning services for clients in the medical, scientific, and health sectors. Whether it’s a multi-day conference, national sales meeting, trade show, product launch, executive meeting, or seminar series, we provide the professional services that ensure your event is well organized, productive and enjoyable.

As independent meeting planners, we save you money, time and effort, and we create the most on-target program for your needs. We plan and manage the full event, from beginning to end, or handle only those specialized areas where you need assistance, including:

  1. Define the objectives of your meeting and develop a central theme.
  2. Develop, maintain, and reconcile a detailed meeting budget.
  3. Investigate sites and recommend meeting destinations.
  4. Plan the formal program and find appropriate speakers.
  5. Plan the "social side" of your event, such as receptions, gala dinners, mixers, and spousal programs.
  6. Negotiate the most favorable and cost-effective rates with hotels, caterers, audio-visual production companies, entertainment services, transportation services, print production companies, and all other suppliers and services required.
  7. Sell exhibit space and manage trade show set-up.
  8. Develop a sponsorship program and obtain sponsors.
  9. Implement a full marketing and promotion program, including on-site media relations.
  10. Provide full registration services.
  11. Coordinate all logistics, including space management and critical path.
  12. Advise on security needs, contingency plans, liability insurance, and other issues.
  13. Hold a post-conference meeting to evaluate the event and determine changes to make in the future.

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